Selecting an event manager

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When you are planning on showcasing your product at the next trade fair, it is a good idea to consult a professional event manager to ensure that your event runs successfully. The reason behind this is that the event manager will know exactly how to deal with the situation in a crisis. However, event management is not only about being able to manipulate a situation or run interference. Here are some questions you need to ask yourself the next time you are planning on hiring an event manager.

1. What are the services offered by the event management company?

While this is obvious, checking into the range of services that are accessible to you is vital. This way you can choose the elements you need and outsource the ones the event manager does not provide.

2. Is he well-versed with the latest technological trends?

Keeping up with the latest in technology is not always easy, even if you happen to be an event organizer. This is why it is imperative to find out if your event manager is keeping up with the latest trends. If your event manager is behind, it can have a negative impact on your ability to search for and then retain the contacts. Here, it is important for the event manager to understand that if he or she is not keeping up with the latest in technology, the clients are going to go elsewhere.

3. Is the event manager keeping check of the rising costs?

During the planning of the event, rising costs can become a massive challenge. This is especially true if your event manager has neglected to keep some ‘cushion’ room where your budget is concerned. It is an unfortunate fact that costs tend to escalate. You and your event manager should:

  • Get quotations from vendors in writing
  • Find out how long the said quotation is valid beforehand
  • When possible keep a contingency plan

Right from the start, be honest; not only with the client but with the vendor too. There is a definite chance of a fluctuation in prices. So it’s best to plan accordingly.

4. What other skills does an event manager need?

An event manager should have a personality that is approachable; as he or she will be dealing with a number of vendors and clients who can be demanding. It is vital, under the circumstance to have excellent organizational and communication skills.

We’re here to help you plan your event and make it a grand success. At Taylex, we design, create and inspire. We are exhibition and display stand specialists. Our skills are Stand Design, Stand Construction, and Customer Service. Taylex Displays provide turn-key event solutions- we do not manage the whole process; we are the whole process.

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